Privacy Policy
les Archives is a tool for wedding photographers and the people they work with. It holds your photographs, describes them, and publishes them to Instagram and Pinterest when you say so. This page explains what we collect to do that, what we do with it, and how to get it removed.
This policy covers the les Archives Mac app, the les Archives iPhone app, the les Archives web tools on lesarchives.app and its subdomains (including the beta setup tool, the client approval portal, the editor portal, and the Instagram posting interface), and these policy pages. "We," "us," and "our" mean Les Archives, LLC, the company behind les Archives, run by the team at by Trent Bailey. "You" means the photographer, studio, team member, client, or publication editor using the service.
1. What we collect
We collect only what the product needs to work. Here it is, by category.
Your account
Your email address, used to sign you in with a one-time code (standard accounts have no password), and your name if you give it to us. When you create a workspace, we store the workspace name and the business details you enter in Brand Settings: studio name, tagline, website, contact email and phone, city and state, social handles, bio, brand colors, fonts, logo, watermark, and any notes you write about your brand voice or content rules. If you invite team members, we store the email addresses you invite and the permissions you give them.
Your license and billing
Your license key, plan tier, and subscription status. Payments are handled by Lemon Squeezy, our merchant of record. We receive your email and Lemon Squeezy's customer and subscription identifiers so we can activate your license. We never see or store your card number.
Your photographs and catalog
The images you upload, in full size and as thumbnails, along with the information attached to them: filenames, captions, alt text, tags, the descriptions and keywords our AI writes for them, and the wedding details you enter such as couple names, venue, date, season, and vendor credits. This is the heart of the product and it is yours (see the Terms of Use).
Two things worth knowing about how images are stored. First, images you schedule for Instagram or Pinterest are copied to a storage location with a public link, because Instagram and Pinterest fetch the image from a public URL to publish it. Second, images you mark "on the record" for publication editors are also served from a public link so editors can view them. Everything else sits in private storage that only your workspace can read.
Your Instagram connection
When you connect an Instagram professional account, Instagram sends us a long-lived access token (valid for about 60 days), your Instagram user ID, your username, and your account type. We store these on our servers, scoped to your workspace, so the app can publish the posts you create and show you which account is connected. The posting interface may also display your basic profile details (name, category, follower and media counts, profile picture) so you can confirm you connected the right account. We do not read your direct messages, comments, or followers, and we do not request permission to.
We also keep a record of each post we publish for you: the Instagram post ID, the caption, and the image link, so you can see your history in the app.
Your Pinterest connection
When you connect Pinterest, Pinterest sends us an access token and a refresh token, which we store on our servers scoped to your workspace. We also store the board you pick as your default and the destination link you set for pins. We keep a record of each pin we publish for you: the pin ID, board, title, description, alt text, and image link.
People you work with
Some features involve people other than you. The client approval portal stores the approver email address you enter and the approve or decline decisions your client makes. Client questionnaires store the answers your client submits and the display name they give. Editorial submissions store what you send to a publication and the editor's responses. Publication editors who use the editor portal have their own accounts (email and name). Beta testers who sign our tester agreement have their name, email, typed signature, signature image, IP address, and browser details recorded so the agreement is provable.
Usage and diagnostics
An activity log of actions taken in a workspace (who did what, and when) so team members can see changes. Bug reports you choose to send us, which include your app version, macOS version, Mac model, and a short excerpt of the app's own log. Bug reports never include your photographs or catalog content. We also count how many images your workspace processes each month to manage plan allowances.
We do not use third-party analytics or crash-reporting kits in the apps. The web pages are hosted on Vercel, which keeps standard server logs. TODO Trent: confirm whether Vercel Web Analytics is enabled on any lesarchives.app project.
2. How we use it
- To run the product: sign you in, store your catalog, sync it between your devices, and publish to Instagram and Pinterest when you schedule a post.
- To write for you: we send your images and your brand notes to Anthropic's Claude model to generate descriptions, keywords, captions, and other content. If you add your own Anthropic API key, it is used instead of ours.
- To communicate: sign-in codes, team invitations, client approval requests, editorial submission emails, and an optional operator digest you can unsubscribe from.
- To keep the lights on: license validation, plan allowances, bug fixing, and abuse prevention.
We do not sell your data. We do not use your photographs to train AI models, and our AI provider processes them under its commercial API terms, per request. We do not show ads.
3. Who we share it with
We use a small number of service providers to run les Archives. Each one only receives what it needs.
| Provider | What it does | What it receives |
|---|---|---|
| Supabase | Database, file storage, authentication, and server functions (hosted in the United States, us-east-1) | Everything listed above |
| Anthropic | AI model that writes descriptions and captions | Images you process and the brand notes you enter, per request |
| Meta (Instagram) | Publishing to Instagram | The image link and caption of each post you publish; your access token is used to call Instagram's API |
| Publishing pins | The image link, title, description, alt text, board, and destination link of each pin you publish | |
| Resend | Transactional email | Recipient email addresses and the contents of the emails we send |
| Lemon Squeezy | Payments and licensing | Your email and purchase details (Lemon Squeezy is the merchant of record and has its own privacy policy) |
| Vercel | Hosting for the web tools and these pages | Standard web request logs |
| Cloudinary (optional) | Image hosting, only if you configure your own Cloudinary account in the app | Images you publish; copies are set to auto-delete after a retention window you control (default 7 days) |
| Google Drive and Dropbox (optional) | Importing images, only if you connect them | The files you choose to import. Access tokens for these are stored on your Mac, not on our servers |
Beyond these providers, we share data only when you direct us to (for example, sending a submission to a publication editor or an approval request to your client), when the law requires it, or to protect the rights and safety of our users. If les Archives is ever acquired, your data would move with it under this same policy, and we would tell you first.
4. How long we keep it
- Account and catalog data: for as long as your account is active. When you delete images in the app, we remove the files from storage; a scheduled cleanup also removes any files no longer referenced by your catalog.
- Instagram tokens: until they expire (about 60 days), until you disconnect Instagram in the app, or until you remove les Archives from your Instagram account settings, whichever comes first.
- Pinterest tokens: until you disconnect Pinterest in the app or revoke access on Pinterest.
- High-resolution originals shared with editors: 72 hours after the request is fulfilled, then automatically deleted.
- Cloudinary copies (if you use it): the retention window you set, default 7 days.
- Bug reports and activity logs: TODO Trent: set a retention period (suggest 12 months) and we will implement it.
- After you close your account: we delete your data within 30 days of confirming your request. Copies may persist in encrypted backups for a limited time after that, until the backups roll off. TODO Trent: confirm the Supabase backup retention on the les-archives project (Pro plan default is 7 days).
5. Your choices and rights
You can see and edit most of your data directly in the app. You can disconnect Instagram or Pinterest at any time from Settings, and you can also revoke our access from within Instagram or Pinterest. You can ask us to export, correct, or delete your data by emailing hi@lesarchives.app. Our Data Deletion page walks through each option.
Depending on where you live, you may have additional rights under laws such as the GDPR (European Economic Area and United Kingdom) or the California Consumer Privacy Act, including the right to know what we hold, to have it corrected or deleted, to receive a copy, and to object to certain processing. We honor these requests for everyone, wherever you are. Write to us and we will respond within 30 days. You also have the right to lodge a complaint with your local data protection authority.
We do not use your data for automated decisions that have legal or similarly significant effects on you.
6. Security
Data travels over encrypted connections. Instagram and Pinterest tokens and API secrets are handled server-side and never sent to your browser. Access to the database is restricted by row-level security so that each workspace can only read its own records. Team members only see what their permissions allow. No system is perfect, and if we ever learn of a breach that affects you, we will tell you promptly and honestly.
7. Children
les Archives is a professional tool for adults. We do not knowingly collect data from anyone under 18. Photographs of wedding guests, including children, belong to you as the photographer and are handled under your own agreements with your clients.
8. Where your data lives
Our servers are in the United States. If you use les Archives from elsewhere, your data is transferred to and processed in the United States under this policy.
9. Changes to this policy
If we change this policy in a way that matters, we will post the new version here with a new effective date and, for significant changes, tell you in the app or by email. Continued use after the effective date means you accept the updated policy.
10. Contact
Les Archives, LLC
Suffolk County, New York, United States
hi@lesarchives.app